Physical Data Protection
All iDeals data centers employ physical security, strict access policies and secure vaults, with access to uninterruptible power.
Enterprise Grade Security
iDeals is independently certified for over a hundred controls that cover processes, applications, infrastructure and people.
Audited, Certified, Fortified
We have been awarded the internationally renowned security credentials in data management industry so you can have peace of mind on all your projects hosted at iDeals.
iDeals’ Information Security Management System is compliant with the most stringent international certification for information security controls to ensure that appropriate controls prevent and manage risks. ISO 27001:2013 standards ensure best internal practices in place to verify security, availability and privacy of your data.
Compliant with international Service Organization Controls (SOC) standards for the secure handling of financial information. Assessed in accordance with the SOC Security Principles including organization, communications, risk management, control monitoring, physical data access, system operations, & change management.
Compliant with the EU Data Protection Directive on maintaining the privacy and integrity of personal data exchange between the USA and European Union. Certified for EU-US Privacy Shield frameworks for the collection and use of personal data from European countries and the United States.
iDeals data centers are compliant with U.S. Health Insurance Portability and Accountability Act of 1996 (HIPAA) and adopt national standards for electronic health care transactions and national identifiers for providers, health plans, and employers. HIPAA protects the confidentiality and security of healthcare information.
Infrastructure Security and Availability
Industry-Leading 99.95% Uptime
Redundant design of infrastructure components delivers a highly resilient fail-safe environment that guarantees 99.95% uptime.
Real-Time Data Backup
Real-time data backup through encrypted VPN tunnels assures that no documents uploaded to the virtual data room can ever be lost or destroyed.
Disaster Recovery
Geographically remote data centers and “worst case” prevention scenarios such as fire or flood ensure that data remains available and unaffected in an emergency situation.
Multi-Layered Data Encryption
Files are transferred with high-grade TLS protocol and encrypted at rest with 256-bit AES keys. Encryption keys and Key Vaults are securely stored separately from the encrypted data.
Robust Antivirus Protection
Multi-layered antivirus system incorporates antivirus software from five leading vendors, ensuring that no known viruses contain in files uploaded to the virtual data rooms.
Robust Access Security
Granular Permission Settings
Access permissions can be defined separately for each user or on group level. Define user role and access rights to certain data room sections and revoke them at any time.
Customize Document Permissions
You control who can see each file and how they can access it. Specify exactly how long each file is available so that your confidential information is only visible as required.
Single Sign-In
No need to remember multiple passwords and project names. Sign into your single account and access all the projects you are participating in.
Two-Factor Verification
Two-factor authentication requires password and a single-use code sent to the authorized user’s cell phone. The code is only valid for one access to the data room and expires within a short time.
Time and IP-address Restriction
The data room administrator can restrict login from the particular IP address, configure policies for session duration as well as file access expiration date.
Logging and Reporting
Comprehensive audit trails document every action in the virtual data room precisely to a second. All user activity can be reviewed at any stage.
User Security Impersonation
Administrators can see document access from the perspective of any user to ensure that users can only see the documents they are authorized to.
Integral Document Security
Eight Levels of Document Access Rights
The administrator can provide a granular, or role-based, access to the data room. Set Upload, Download original, Download PDF, Print, Download encrypted PDF, View, Fence View or restrict permissions as needed.
Dynamic Watermarking
Customizable watermarks contain user's name, IP address, date and time of access. This helps identify the source of the leak in case of the security breach.
Fence View
Barred screen area helps prevent security breaches through screen printing, screen capture or unauthorized viewing.
Secure Spreadsheet Viewer
Protect, view, and securely manipulate data in Excel spreadsheets online. You can protect Excel spreadsheets by setting different access levels: restricted viewing without formulas, secure viewing with or without formulas, or secure viewing and manipulating spreadsheets.
No Footprints
No data is stored on the client side while viewing secure documents. The information is only stored in random access memory and is not permanently written.
Remote Wipe
The administrator can remotely lock and wipe encrypted data from a lost or stolen device.
Remote Shred
Set exactly how long each document is available for download. Revoke the rights of access to files even after the download.
Customer-Managed Encryption Keys
iDeals provides Enterprise IT teams with full control of the encryption keys.
Data protection, especially in the cloud industry, may be a challenge for Enterprise IT teams. iDeals introduces extra security measures to help our clients match their compliance requirements by using Customer-Managed Encryption Keys (CMEK).
By implementing CMEK, a unique security control in the virtual data room software industry, we give IT teams of our clients full control of the encryption keys and provide them with the following options:
Key Vault Location. Our clients have options to choose key management software and storage location for encryption keys which is separated from iDeals data storage.
Control over Data in Cloud. With CMEK, there is possibility for our clients to control not only personal encryption keys but also data stored in iDeals cloud infrastructure.
Compliance Monitoring. Our data room key management system can generate compliance reports and audit trails for documents and encryption key access.
