Best Standard Security Built by Ideals Virtual Data Room

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Trusted by industry

Our scores on SecurityScorecard and UpGuard reflect our commitment to security – transparency you can rely on

99/100
944/950

Unlock seamless
 document security

Secure your most sensitive information with enterprise-grade security, precise access control, and fully certifiable compliance visibility. Stay resilient, stay in control, and stay audit-ready – always.

Reliable security, uninterrupted operations

Guaranteed uninterrupted access and resilience keeping data always secure.

Control access, protect
your data

Empowered control over data access – only the right people at the right time.

Ensure compliance, enable transparency

Complete audit trail meets compliance standards with full transparency.

Powerful security options, tailored to your needs

Key highlights Core Premier Enterprise
Granular permission settings Define roles and access at a user or group levels and revoke them at any time
Comprehensive immutable audit trails Review every action for any user in the data room to the second
Custom Terms of Use / NDA Set tailored NDAs for different groups to ensure legal alignment before access
Access schedule and expiration by time Define date and time when user access begins and ends automatically
Two-factor verification Use a one-time code sent to a phone or generated by an authenticator app
Email verification Verify each user’s access to their emails to ensure secure access and accountability
Domain and IP-address restriction Restrict access to specific IP addresses and email domains
Custom session timeout Define how long a session remains active before automatic logout
Custom password policies Specify the required frequency of password changes and the minimum complexity standards
Corporate account Manage security rules, user access, and project settings from a single place
Only selected data locations Limit where new data rooms can be created based on your requirements
User management across projects Maintain centralized visibility and control over users working across multiple projects
Export usage and audit logs Send audit logs directly to your security information and event management (SIEM) system
Login access from your own site Allow users to log in to Ideals VDR directly from your organization’s website or portal
Single sign-on Seamless identity management – one secure login gives access to all your projects

Audited. Fortified. Certified.

Ensure compliance, trust, and total peace of mind with elite security credentials in data management

ISO/IEC 27001:2013 Certified

We continuously update and adhere to the necessary security layers. As a result, we are ISO 27001:2013 certified, providing you with technology that complies with high-risk management standards.

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SOC 2 & SOC 3 Certified

Taking the necessary precautions to protect your data is what we do. Our platform is SOC 2 and SOC 3 certified. This means that we strictly follow and adhere to the SOC Security Principles.

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GDPR Compliant

Compliant with the General Data Protection Regulation on maintaining the privacy and integrity of personal data, as well as with other Local Data Protection Laws.

HIPAA Compliant

Ideals compliance with HIPAA has been verified by a 3rd party, our data centers are compliant with U.S. Health Insurance Portability and Accountability Act of 1996 (HIPAA).

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Trusted security across
 every layer

Global data residency

Select your preferred data storage location – across multiple locations in Europe, Asia, Oceania, North and South America – to meet compliance needs and ensure optimal performance


Physical data protection

All Ideals data centers are protected by strict access policies and secure vaults


Fully closed secure perimeter

Your data stays protected within a unified, secure environment – never leaving our perimeter. All processing, including AI, happens safely inside, with no external exposure.


Industry-leading 99.95% uptime

Infrastructure components are designed with built-in redundancy, ensuring a highly resilient and fail-safe environment


Real-time data backup

Real time data synchronization between geographically remote data center and a resilient backup to ensure data can never be lost


Disaster recovery

Data remains accessible and protected even in emergencies, thanks to geographically remote data centers and measures to prevent worst-case scenarios


Multi-layered data encryption

Files are transferred with high-grade TLS protocol and encrypted at rest with 256-bit AES keys, stored separately from the data

8 levels of access rights

Administrators can set or restrict permissions easily, providing granular or role-based access to the data room


Dynamic watermarking

Names, IP addresses and times of access are included in watermarks, so you can track the source of any leak


Fence view

Partially conceal documents to prevent security breaches through screen printing, screen capture or unauthorized viewing


Secure spreadsheet viewer

Protect, view, and manipulate Excel spreadsheets online with restricted or secure access, including formula control


User security impersonation

Administrators can view document access from any user’s perspective to ensure that users see only their authorized documents


No footprints

No data is stored on the client side. It’s only held in RAM and never permanently written.


Intelligent redaction

Use advanced AI assistance to streamline redaction and protect sensitive data before sharing documents with third parties


Remote shred

Specify the duration for document downloads and revoke access rights to files even after they have been downloaded

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