Professional | iDeals Virtual Data Room

Professional

Storage and users

  • deployment of one Data Room (1 Project);
  • uploading up to 10 GB of Client Data at the cost defined in Delivery Order and its storage in a specific order (user-friendly or in accordance with other Client’s requirements);
  • designation of up to five (5) Data Room Administrators by another Data Room Administrators, by Corporate Account Owner, by Corporate Account Managers, by Key iDeals Contact, or by iDeals Support Agents;
  • invitation of unlimited Data Room Participants by the Data Room Administrators.

Support, trainings, and project management

  • live training with shared expert (1 hour per Project);
  • ensuring operation of Help Center;
  • standard customer support via telephone, online chat, and e-mail (support response 30 minutes);
  • customer support in 10 languages.

Customizations and integrations

  • custom branding (logo, color);
  • custom terms of access / NDA;
  • custom login page.

Documents

  • files supported to for secure viewing in PDF or encrypted formats: *.pdf, *.txt, *.doc, *.docx, *.xls, *.xlsm, *.xlsx, *.csv, *.ppt, *.pptx, *.rtf, *.htm, *.html, *.xml, *.mht, *.jpg, *.jpeg, *.jpe, *.gif, *.bmp, *.png, *.svg, *.tif, *.tiff, *.mp4, *.mov, *.avi, *.wmv, *.m4v, *.mpg, *.mxf, *.mkv, *.3gp, *.mpeg, *.ts, *.asf, *.f4v;
  • online PDF viewer;
  • online Spreadsheet viewer;
  • optical character recognition (OCR);
  • full text search;
  • drag and drop upload;
  • automatic index numbering;
  • multilingual document index;
  • new document notifications;
  • desktop application for upload and sync;
  • mobile applications for iOS & Android;
  • document redaction. Redaction tool allows removing texts or areas from the documents in the Data Room containing any sensitive or confidential information. Redacted content appears blacked-out for the Users.

Security

  • two-factor authentication;
  • access expiration by time;
  • access restriction by IP address;
  • users, roles, groups, and permissions management;
  • 8 levels of document access management;
  • encrypted PDF and MS office documents;
  • preview permissions as any user;
  • customizable dynamic watermarks;
  • remote shred/ information rights management;
  • screenshot prevention with Fence View.

Collaboration and reporting

  • track user activity;
  • detailed audit trail;
  • reports export to Excel;
  • scheduled reports sent by Email;
  • questions and answers tool (standard workflow);
  • document notes.

Data hosting, availability and compliance

  • iDeals’ data centers in 9 regions;
  • 99.95% uptime;
  • SOC 1/2, ISO 27001, GDPR, HIPAA, PCI DSS compliance;
  • SSL/TLS with 2048-bit RSA data transfer encryption;
  • 256-bit AES data at rest encryption;
  • public cloud deployment.