When budgeting for a deal, avoid vague estimates, especially for critical deal tools like virtual data rooms (VDRs). Yet many M&A teams, legal departments, and deal advisors get surprised by their virtual data room invoices — sometimes three, five, or even ten times higher than expected. This whitepaper explains how that happens, and what you can do to prevent it.

Why the right data room pricing model matters

Per-page pricing still dominates many legacy virtual data room contracts. However, per-page pricing charts rarely reflect what you’ll actually pay. 

These pricing models often obscure the true cost drivers, such as time overages and upload fees, making it difficult to plan for data room costs. As a result, deal teams find themselves navigating confusing invoices and blown budgets, often too late to change course.

This whitepaper examines how providers calculate per-page pricing, what to watch for before committing, and presents alternatives.

What this whitepaper offers

This expert resource reveals what legacy providers don’t want you to ask about.

  • A breakdown of how per-page pricing actually works in real VDRs
  • Hidden fees explained (file types, conversions, uploads, overages)
  • A look at the usage-based model that simplifies costs

Who benefits from this whitepaper?

We designed this download for professionals responsible for VDR selection, negotiation, or budgeting.

  • M&A practitioners and corporate development teams
  • Legal counsel, compliance officers, and data room coordinators
  • Procurement managers reviewing provider contracts
  • Investment bankers, advisors, and deal consultants

If you’ve ever faced a VDR quote that looked reasonable only to end up over budget, this whitepaper is for you.

Stop losing money to inefficient data rooms

Your deal should not suffer because of outdated pricing tactics. Our whitepaper teaches you what to look for in a VDR provider.

  • Learn to recognize where companies often camouflage hidden costs
  • Understand how per-page pricing affects various file types
  • Compare models side-by-side to estimate upfront costs with actual figures
  • Ask your provider the right questions before you commit

Download the whitepaper

Get the full breakdown of hidden VDR pricing tactics plus a transparent pricing model that lets you forecast a clear cost before your deal begins.

Download the whitepaper and take control of your data room costs.